Senior HR Support (Full Time)

Singapore

Life Technologies has an opportunity available for a talented Senior HR Administrative Assistant to support our Asia Pacific/Japan (APJ) HR Organization.

Essential Functions

• Performing various complex administrative support functions, typically of a confidential nature.
  
• Coordinates cross-functional HR team meetings, collaboration spaces and agendas.
  
• Provides direct administrative support to Regional Leader HR.
  
• Supports HR reporting and analytics by utilizing Microsoft Excel, PowerPoint and various HR systems.
  
• Compiles various metrics and reports such as headcount reports, turnover analysis, and metrics dashboard utilized in business decision making.
  
• Provides basic analytics on shifts and changes in regular HR operating metrics.
  
• Assists in coordinating HR budget tracking for the APJ region and fully monitors travel activity of the APJ HR team.
  
• Coordinates and monitors progress on organizational initiatives such as Quest Survey participation and other region-wide initiatives.
  
• Coordinates logistics of the APJ People Leaders Series including coordination of the collaboration space, set up of bi-monthly conference calls/live meetings, responses to inquiries and tracking of participation.
  
• Performs advanced word processing, desktop publishing and analytics to include complex presentations, reports, spreadsheets and graphs; transcribe information of a technical, confidential and/or sensitive nature; may be required to take meeting and/or conference call minutes.
  
• Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
  
• Prepares presentation materials for executive review meetings.
  Draft, review and/or edit written material to ensure accuracy, neatness, correct punctuation and grammar; recommend changes to improve readability and clarity.
  Research, compile, summarize, and analyze information to formulate correspondence and respond to various inquiries from internal and external customers.
  
• Utilize company personnel at all organizational levels to gather information to prepare reports.
  
• Screen mail and callers, respond to and route inquiries to appropriate colleagues as necessary; determine importance and priority of various issues and determine what major issues should be brought to the attention of the company executive.
  
• Coordinate, assist in planning, prepare agenda and monitor meetings; maintain calendar(s) and travel requests.
  
• Handle highly confidential, sensitive and/or critical information, files, records and reports.
  
• Actively promote and ensure clear communication throughout the various departments of the company.
  
• Manage and coordinate projects and programs to ensure high quality end results within given timeframe.
  
• May be required to perform other related duties as required and/or assigned.

Education Requirements:

• University degree preferred or 0ffice/secretarial certification preferred.

Experience Requirements:

• Requires a minimum of five years of related specialized administrative experience, including successful experience working with senior level executives.
  
• Must demonstrate exceptional computer skills and software application proficiency. Demonstrated ability to read difficult instructions and maintain written records required. Excellent written and oral communication skills are required.
  
• Must be able to interface effectively within all levels of the organization and with senior executives outside the company.